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Priority Waitlist - For Grand Forks Properties Only

Oxford Realty’s 2027 Priority Waitlist Is Now Open!

Take the stress and uncertainty out of finding next year’s housing. Our Priority Waitlist gives you advance notice of available houses and apartments, with the opportunity to select your next home before properties are offered to the general public. 

We generally begin contacting waitlist members after February 1st, when our residents’ notice deadline has passed and we know which properties will be available for the upcoming leasing season. However, we may contact you sooner if a suitable property becomes available.

Please carefully read the Priority Waitlist Agreement below before joining. It explains how the selection process works, what to expect, and how to prepare. Understanding these details will help us serve you efficiently and avoid unnecessary back-and-forth communication.

Joining requires a $1,000 fully refundable deposit, which applies toward your security deposit when you lease. If you rent elsewhere or don’t find a suitable property, your deposit will be refunded.

We look forward to helping you find your next home!

This field is for validation purposes and should be left unchanged.
Your Name(Required)
Choose your primary property choice. If you’d like to be considered for multiple properties, select your primary option here and list any additional properties in the "Desired Building" field below.
Enter the month you would like to start your lease. If your dates are flexible, enter the date range instead of a single month. By default, leases start on the first day of the month. Most units come available June 1st.
Your bedroom selection determines which waitlist section you’ll join. You may be on multiple lists at no extra cost, but offers are made in order within each section. For example, if you’re first on the 8-bedroom list and tenth on the 4-bedroom list, you’ll be offered the 8-bedroom first. Please indicate your primary bedroom preference below. Four-bedroom houses are the most common in our portfolio.
You may enter either a total monthly rent or a per-tenant amount. This information helps our leasing team match you with suitable options but will not limit or filter the properties you’re eligible for.
Share any specific building, floor plan, or features you prefer. For example: “Sonoma East with floor-to-ceiling windows.” Include any notes or preferences to help us find the best match for you.
  1. Parties. This agreement is between the prospective lessee, referred to as “Applicant,” and Oxford Realty, referred to as “Oxford.”
  2. Priority Waitlist Deposit. Applicant agrees to pay Oxford $1,000 to secure a position on Oxford’s Priority Waitlist. These funds will be applied toward the security deposit for the selected unit. The Priority Waitlist Deposit is fully refundable and transferable to other Oxford-managed units until Applicant’s final selection is confirmed under this agreement.
  3. Waitlist Position. Applicant’s position on each selected waitlist is determined solely by the date and time Oxford receives the full $1,000 deposit, subject to the provisions for joining additional lists below.
  4. Priority Service and Selection. Applicants will generally be contacted in waitlist order, taking into account move-in timing and unit preferences, and given an opportunity to choose available properties before they are offered to the general public. Oxford will recommend matches based on Applicant’s criteria and provide other available options to consider. Applicant is not required to choose the first property offered and may review or tour available properties they are seriously considering. Priority access does not guarantee any particular property or give Applicant exclusive rights to all available properties while considering their options. However, once Oxford confirms a temporary hold, that specific unit is reserved for Applicant until the applicable decision deadline, unless Applicant releases it earlier. Applicant may hold only one unit at a time. Other units remain subject to existing holds, confirmed selections, and the waitlist process.
  5. Move-In Timing and Preferences. Oxford will offer units in waitlist order among Applicants whose stated move-in timing and unit preferences match the available unit. An Applicant with an earlier position may be passed over for a unit that does not match their stated criteria. Applicant should identify their preferences and any flexibility so Oxford can consider all suitable options.
  6. Multiple Lists and Transfers. Applicant is automatically placed on the sub-list matching the property and bedroom count selected on the enrollment form. Oxford serves these sub-lists simultaneously to match Applicants with suitable properties and provide faster service. Applicant may request additional sub-lists in the notes field without an additional deposit, but only for properties they would seriously consider renting. Requests to join every sub-list solely to obtain earlier service are contrary to the spirit of this agreement and will be declined. Applicant’s original position does not transfer to additional sub-lists; Applicant will be placed in the next available position on each. The deposit remains transferable between Oxford-managed properties.
  7. Response to Initial Contact. Oxford may begin contacting Applicants as early as mid-January in special cases, with the main contact period beginning February 1. Serving the entire Priority Waitlist typically takes about one month. Applicant should expect phone calls and text messages from Oxford during this period. Applicant or a member of Applicant’s group must respond within four hours of Oxford’s contact attempt. If no response is received, Oxford may contact the next Applicant on the applicable sub-list.
  8. Available Inventory. Oxford devotes substantial time and effort to gathering and confirming upcoming house and apartment availability before contacting Applicants with selection opportunities. Our available-property list reflects the most current information Oxford has about units becoming available to new renters at that time. Additional units may become available in the days and weeks afterward, so not all future availability will be known when Applicant makes a selection.
  9. Current Resident Arrangements. Current residents may renew, change roommates, or arrange for friends to lease their home at the applicable market rent, subject to Oxford’s approval and leasing requirements. Properties retained through these arrangements are not offered to the market or the Priority Waitlist. A position on the Priority Waitlist does not take precedence over these approved arrangements.
  10. Timely Performance. Time is of the essence in this agreement. Applicant must promptly schedule showings, make selection decisions, submit applications, and complete lease documents within the applicable deadlines to ensure a fair and efficient leasing process for all Applicants.
  11. Showing Schedule. Applicant will have an opportunity to tour a unit before making a final selection, although an in-person showing is not required. Showings must be scheduled within one working day of Oxford offering a unit, unless Oxford and Applicant agree otherwise.
  12. Showings and Readiness to Decide. Before scheduling showings, Applicant should carefully review available photos, videos, and property details and discuss their preferences with Oxford’s knowledgeable leasing team. To respect current residents’ privacy and time, showings are reserved for serious inquiries only. Applicant should schedule and arrive prepared to make a decision after a single showing, coordinating with all roommates and other decision-makers beforehand. Waiting for another roommate or decision-maker to attend a second showing does not extend the decision deadline. If Applicant will not proceed without a second showing, Oxford will treat the unit as declined unless agreed otherwise.
  13. One Temporary Hold. Before a showing, Applicant may designate one unit as their primary choice and request a temporary hold. The hold takes effect only upon confirmation from an Oxford leasing agent and continues until Applicant’s decision deadline, unless Applicant releases it earlier. Applicant may have only one unit on hold at a time. Confirmation of a temporary hold is separate from confirmation of a final selection.
  14. Other Options, Showings, and Changes. Applicant may consider other properties, including units temporarily held by another group. Oxford may arrange showings for groups considering similar properties and being served during the same period, subject to scheduling and notice to current residents. A showing does not create a hold or change another group’s priority. The group holding the unit retains the first opportunity to claim it until its decision deadline. If a hold is released or expires, Oxford will offer the unit to the interested, eligible Applicant with the earliest position on the applicable sub-list, including Applicants already contacted. Claimed units will not be shown to other Applicants. Before the decision deadline, Applicant may switch their primary choice to another unit that is not held or claimed by another Applicant, with confirmation from an Oxford leasing agent. The original hold is then released. Switching units or requesting additional showings does not extend the original decision deadline. A showing of the newly selected unit requires one working day for Oxford to notify current residents, which may delay Applicant’s search.
  15. Decision Deadline and Confirmation. After a showing, Applicant has until 9:00 a.m. Central Time the following calendar day to claim the unit. Applicant must receive express verbal or written confirmation from an Oxford leasing agent before the deadline that their final selection is accepted, subject to application and lease completion under Item 18. Sending a text, email, or voicemail alone does not claim the unit. If confirmation is not received, Applicant must call Oxford before the deadline. Without confirmation or an agreed extension, the temporary hold expires, and Oxford may offer the unit to the interested, eligible Applicant with the earliest position on the applicable sub-list, including Applicants already contacted. Applicant may also claim a unit without a showing. Upon confirming that selection, Oxford will immediately proceed with the application process.
  16. Declining or Continuing the Search. If Applicant declines or releases a unit, it immediately becomes available to the interested, eligible Applicant with the earliest position on the applicable sub-list, including Applicants already contacted. Applicant may continue searching among other available units, but continued searching does not extend an existing hold or decision deadline for a particular unit.
  17. Final Selection. Once Applicant claims a unit and receives Oxford’s confirmation of the final selection, the selection is final, the Priority Waitlist Deposit is applied toward that unit’s security deposit, and the waitlist selection process is complete. Applicant may not retain the selected unit while waiting for new inventory or switch to a later-available unit unless Oxford agrees to an exception.
  18. Application and Lease Completion. The Priority Waitlist provides early access to available units and assistance with selection. Participation does not replace the application process, nor does it allow Applicant to delay submitting required documents, paying the remaining security deposit, or signing the lease. Applicant must complete these steps within the deadlines communicated by Oxford. If Applicant fails to do so, Oxford may release the unit and offer it to another Applicant. A confirmed selection is a conditional reservation; the unit is secured only when the application is approved, the required security deposit is paid, and the lease is signed by all required parties, including any required guarantors. The lease and applicable security-deposit terms govern the tenancy and deposit.
  19. Guarantor Readiness. Applicant should be prepared to provide an Oxford-approved guarantor if required during the application process and discuss this possibility with their intended guarantor in advance. Each required guarantor must complete a short application at no cost, submit valid proof of income, and sign the guarantor addendum to the lease within Oxford’s communicated deadlines. The application and lease process is not complete until all required guarantors have completed their portions. Applicant should ensure their guarantors are prepared to respond promptly.
  20. Fair Housing and Reasonable Accommodations. Oxford administers the Priority Waitlist in accordance with applicable federal, state, and local fair housing laws and provides equal housing opportunity without unlawful discrimination. Applicants who need a disability-related accommodation in communications, showings, deadlines, or other procedures may contact Oxford’s leasing team. Oxford will provide reasonable accommodations as required by law. Nothing in this agreement limits Applicant’s rights under applicable law.
Thank you for considering our community for your future residence. We look forward to welcoming you as a valued member of our community.
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